Co-host key EBN events

Co-hosting and organising process: EBN Congress and EBN Techcamp

Co-hosts of annual EBN events, celebrate your accomplishments and that of your innovation ecosystem stakeholders with the pan-European EU|BIC community and introduce the far-reaching and broad international network to your local partners.

EBN flagship events

The annual EBN Congress is the most significant event for the EU|BIC community, gathering over 300 corporate leaders, senior-level national and international government officials, and an international network of business incubation executives and innovative experts in a single location.

 

 

 

 

 

 

Through a highly participatory and interactive programme, the annual EBN Techcamp is a curated gathering of business support experts and innovative practitioners to foster peer-learning of the latest tools, methods, frameworks, and processes in supporting entrepreneurship.

Organisation process

The process to host an EBN event will usually start two years in advance. A public call for candidates is launched and shared directly with members of the EU|BIC community.

 

Interested parties are invited to contact the secretariat for an introductory conversation. We will be happy to clarify any questions and connect you with previous hosts to hear from your peers about the experience.

 

In the first two months, you are invited to prepare a preliminary document detailing the ideas and the feasibility of the event. The document should contain:

  • Short description of the host region and the context of your interest
  • Indicative optional dates
  • Event and dinner venue options
  • Accommodation partnering options
  • Preliminary themes and desired content for the event
  • Financial viability (preliminary total costs, potential private sponsors & public support,…)

 

Submitted documents are shared with and examined by the EBN Board of Directors. Their feedback will allow candidates to strengthen proposals and submit a more concrete final document, detailing the above-mentioned elements with more accurate information. Final proposals are again submitted to the Board of Directors who will make its final choice for host.

 

The collaborative organization process starts once a choice is made. The announcement will be made, in person, at an EBN congress.

The EBN Congress should take place in the first half of a given year, preferably in June.

 

A call for tender for the 2025 EBN Congress will be launched in January 2023.

 

 

 

 

The EBN Techcamp should take place in the second half of a given year, preferably in October.

 

Exceptionally, a call for tenders for the 2023 EBN Techcamp will open in September 2022. A call for tender for the 2025 EBN Techcamp will be launched later in 2023.

 

 

 

 

Eligibility criteria

The criteria for a member to host one of the EU|BIC community’s flagship events are:

 

  • The hosting location should be European, and attractive from an economic, cultural, historical, or symbolic point of view. The location should also be accessible to participants commuting from different countries, with access to an international airport close by. The EU|BIC community prides itself to be present in all types of regions, from rural to highly cosmopolitan, from central to more remote. This pride informs our criteria – attractiveness and accessibility should not be taken to mean only capital cities, but rather that participants from other remote locations can travel with minimal hassle.

 

  • For the EBN Congress, the hosting location should have the capacity to host approximately 400 delegates in a single space (with a plenary room for around 300 participants, and smaller breakout rooms and networking/catering spaces also available), with hotels in its vicinity to reduce transfer time as much as possible.

 

  • For EBN Techcamp, the hosting location should have the capacity to host around 100 delegates. Due to the insider and the more specialized nature of this event, we are very interested in the host EU|BIC having the capacity to host the event in their own spaces. A plenary space for around 50-70 participants, smaller rooms for interactive sessions, and catering space will be needed, with hotels in its vicinity to reduce transfer time as much as possible.

 

  • The ecological footprint of the event will be taken into account. In this frame, the sustainability of the venues, and the transportation methods needed by participants, among other elements, will be taken into account.

 

  • The host EU|BIC has the initiative to select themes, topics, and the overall content it wishes for the event. Generally, the programme should focus on innovation incubation trends and take into account the four EU|BIC mission commitments (regional economic development; quality business support; access to finance; scaling European innovation). The relevance and differentiation of the proposed themes will be evaluated in the selection.

Do you have any questions? Feel free to reach out, we are happy to support you through your decision and application process.

 

 

 

 

 

 

 

 

For more information please contact:

Laura Lecci, CEO at EBN and Joao Carvalho, Communications and Events Officer at EBN